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OPENS: 2/28/2024
CLOSES: Until Filled
JOB TITLE: Registrar
REPORTS TO: Campus Director
DEPT. / SCHOOL: Academic / Bob Hope School / Port Arthur Middle School
WAGE / HOUR STATUS: Non-Exempt/Full Time
PAY GRADE: 2023-2024 Clerk Salary Schedule
PRIMARY PURPOSE
The primary purpose of this position is to enroll assigned grade level students, maintain and file accurate PEIMS records and student demographic in the system, as well as accurate file documentation.
QUALIFICATIONS:
Education:
- Minimum of 60 college credit hours from an accredited educational institution; Bachelor's degree preferred.
Special Knowledge/Skills:
- Ability to follow verbal and written instructions
- Knowledge of computer technology terms and data entry/processing
- Become knowledgeable of District policies and procedures, state regulations concerning enrollment, residential requirements, and credit requirements
- Become knowledgeable of student records and PEIMS (TSDS) data collection
- Strong organizational, communication and interpersonal skills
- Ability to work effectively with peers, administrators, and others
- Ability to maintain confidentiality
Language Skills:
- Bilingual English/Spanish, preferred
- Good communication and organizational skills
- Able to communicate with faculty, staff and administrators in a courteous and professional manner
MAJOR RESPONSIBILITIES AND DUTIES
1. Responsible for pre-registration, registration and online registration.
2. Responsible for maintaining and updating Academic Achievement Records/cumulative records for students.
3. Assists in assembling diplomas for graduation.
4. Assists in archiving of all grades.
5. Assists in preparing and completing letters and forms related to student enrollment for various governmental agencies.
6. Verifies and issues residence checks on new students with improper identification.
7. Collects and inputs all PEIMS data in areas of demographics, and leavers.
8. Issues and processes applications for placement, waiting lists, and denials of magnet schools; contact schools and parents with results.
9. Requests student records from sending schools and disseminates to appropriate personnel.
10. Assists in preparing and completing the progress report process at the half-way point of each grading period and mailing these reports home.
11. Assists in preparing and completing the report card process at the end of each grading period and mailing these reports home.
12. Attend occasional after school and Saturday events.
13. Assists with processing of transfers.
14. Assists with transfers and withdrawals of students.
15. Assists with the production of transcripts, upon request.
16. Processes records requests received from other districts and through TxEIS.
17. Verifies student TEA numbers upon enrollment.
18. Assist with maintaining files, copying and filing.
19. Performs other duties as assigned.
WORKING CONDITIONS
Equipment Used:
Computer with appropriate software, printer, calculator, copier, facsimile machine.
Mental Demands:
Maintain emotional control under stress.
Physical Demands/Environmental Factors:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Frequent standing, stooping, bending, twisting, kneeling, pushing, pulling, minor lifting, manual dexterity to operate a telephone and enter data into a computer using both hands.
2. Repetitive hand motion.
3. Prolonged use of computer.
3. May have exposure to biological hazards.
This job description has been reviewed to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate.
ABOUT BOB HOPE SCHOOL
Bob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education. Bob Hope Elementary is a Montessori / Dual-Language campus. Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur, Beaumont, and Baytown, Texas. The Hughen Center, Inc. is the charter holder of Bob Hope School.
Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.
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