OPENS: 12/13/2024

CLOSES: Until Filled

JOB TITLE: District Administrative Assistant 

REPORTS TO: CEO

DEPT. / SCHOOL:  Academic / Bob Hope School / Pasadena

WAGE / HOUR STATUS: Non-Exempt/Full-Time

PAY GRADE:  2024-2025 pay scale

 

 

PRIMARY PURPOSE:

Work under minimum supervision to ensure the CEO and Administration team receive efficient clerical services and provide various duties for the Business Office.  Handle confidential information and engage in frequent contact with all levels of employees, outside agencies, and the public.

 

QUALIFICATIONS:

 

Education

AA/AS from an accredited college or a minimum of 60 college credit hours [Preffered]

 

Special Knowledge/Skills

• Excellent telephone, organizational, written communication and interpersonal skills
• Knowledge of correct English usage, grammar, spelling and punctuation
• Ability to read and comprehend instructions, short correspondence, and memos
• Ability to make independent decisions regarding planning, organizing, and scheduling
• Ability to use personal computer and use software to develop spreadsheets, perform data analysis, and do word processing
• Ability to multi-task numerous complex activities
• Knowledge of basic accounting principles
• Ability to maintain confidentiality
• Team oriented and self-motivated

Experience

• Minimum of one-year work experience as an Administrative Assistant, preferably in a public school

 

WORKING CONDITIONS

 

Equipment Used

Personal computer, printer, copier, fax machine, telephone, calculator and radio.

 

Mental Demands

Reading; ability to perform basic mathematics; ability to communicate effectively (verbal and written); ability to attend to detail; maintain emotional control under stress; work with frequent interruption

 

Physical Demands/Environmental Factors

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Repetitive hand motions; prolonged use of computer
2. Frequent standing; stooping; bending; twisting, kneeling; pushing and pulling, and minor lifting.
3. Move and carry small stacks of textbooks, media equipment, desks, and other classroom equipment.
4. May have exposure to biological hazards.
5. Occasional moderate lifting.

This job description has been reviewed to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate. 

 

ABOUT BOB HOPE SCHOOL 
Bob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education. Bob Hope Elementary is a Montessori / Dual-Language campus. Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur, Beaumont, and Baytown, Texas. The Hughen Center, Inc. is the charter holder of Bob Hope School.

 

Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.