OPENS:  10/2/2024
CLOSES: Until Filled
REPORTS TO: Human Resources Director
DEPT. / SCHOOL:  Human Resources Department/ Central

JOB TITLE: HR Specialist

WAGE / HOUR STATUS: Non-Exempt/Full Time

MONTHS: 12 

PRIMARY PURPOSE
Provide support for daily human resources operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

QUALIFICATIONS
Education:

• Associates degree or minimum of 60 college credit hours/bachelor's degree (preferred).

Special Knowledge/Skills/Ability:

• Proficiency in keyboarding and file maintenance.
• Frequent Travel to Bob Hope School campuses on a needed basis.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Multi-tasked oriented.
• Spelling, concepts of grammar, word processing/typing.
• Exceptional interpersonal and communication (oral and written) skills.
• Detailed-oriented and working with detailed information/data.
• Reading, comprehension, and ability to perform basic mathematics.
• Ability to read, speak, and understand English.
• Working as part of a team.
• Maintain confidentiality.

Language Skills:

• Bilingual (English/Spanish fluency) preferred. 
• Able to communicate with faculty, staff, and administrators in a courteous and professional manner.

Experience:

• Two years of clerical experience.

 

MAJOR RESPONSIBILITIES AND DUTIES

1. Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR Policies and practives to employees as appropriate.
2. Maintain HR information database to ensure that employee information is accurate, current, and reliable.
3. Receive and process applications, including verifying completeness of files and notifying those not selected for employment. 
4. Assist HR recruiter coordinator with position control system in an accurate and timely manner. Reconcile job description with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis. 
5. Process new hire paperwork including criminal history information, references, and other application materials

 

REPORTS AND CORRESPONDENCE

6. Prepare, maintain, and distribute employee handbook as directed.
7. Assist in the HR recruiter coordinator in preparing, distributing, or post job vacancies announcement and advertisements. 
8. Prepare correspondence, forms, and reports accoding to district standards and requirement.

 

OTHER

9. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
10. Greet visitors and assist employees and applicants to complete applications and required paperwork.
11. Assist with the preparation and distribution of employment agreements.
12. Responsible for miscellaneous copying, filing, typing, and answering/making phone calls.
13. Maintains confidentiality.
14. Follow district safety protocols and emergency procedures.
15. Always exhibits a professional demeanor.
16. Performs other duties as assigned.

 
Equipment Used:
Computer with appropriate software, scanner, printer, calculator, copier, facsimile machine, recruiting equipment, and other standard and specialized equipment.

Mental Demands:
Ability to communicate effectively (verbal and written); ability to attend to detail; receive directives as assigned; work with numbers in an accurate and rapid manner; meet established deadlines and schedules; maintain accurate and auditable records; maintain emotional control under stress; work with frequent interruption.

Physical Demands/Environmental Factors:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1. Standing, stooping, kneeling, crouching, and/or crawling, bending, twisting, pulling, and/or pushing, carrying, and significant fine finger dexterity.
2. Occasional lifting.
3. Repetitive hand motions.
4. Prolonged use of computers.
5. Steady phone interactions.
6. Move and carry small stacks of office material and other equipment.
7. Extended hours as needed.
8. Frequent travel

 

This job description has been reviewed to ensure that essential functions and basic duties have been included.  It is intended to provide guidelines for job expectations and the employee's ability to perform the position described.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities.  Additional functions and requirements may be assigned by supervisors as deemed appropriate.  This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate.

 

ABOUT BOB HOPE SCHOOL
Bob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education.  Bob Hope Elementary is a Montessori / Dual-Language campus.  Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur, Beaumont, and Baytown, Texas.  The Hughen Center, Inc. is the charter holder of Bob Hope School. 

 

Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.